The easiest upgrade you’ll ever make
Switching to brightwheel is easier than you think
Switching to brightwheel is easier than you think
Get started fast with hands-on support, seamless onboarding, and a reliable platform built to last. See how easy it is to make the switch—get a free demo.
Trusted by millions of educators and families
Make this the last time you switch to a new system
Quick setup with a 1:1 expert
We migrate your data in under 24 hours for you. A dedicated expert guides you live and on your schedule.
Say goodbye to disruption or downtime
Keep your center running smoothly with a platform built for reliability. Trusted, secure, and always on.
One platform, grows with you
Brightwheel connects 100+ features into a single flexible and scalable app, designed for programs of any sizes.
Reliable human support
Get support your way, every step of the way with chat, phone support, messaging, webinars, community & more.
Quick setup with a 1:1 expert
We migrate your data in under 24 hours for you. A dedicated expert guides you live and on your schedule.
Say goodbye to disruption or downtime
Keep your center running smoothly with a platform built for reliability. Trusted, secure, and always on.
One platform, grows with you
Brightwheel connects 100+ features into a single flexible and scalable app, designed for programs of any sizes.
Reliable human support
Get support your way, every step of the way with chat, phone support, messaging, webinars, community & more.
Fast setup.
Real support.
From day one.
Everything in one place—we handle your switch so you can focus on what matters.
Switching from pen and paper?
Go live the same day
Simply snap a photo of your roster and rate card. A dedicated expert does the heavy lifting, with no disruption to your program.
Get paid on time—automatically
Billing replaces manual invoicing and awkward payment reminders. Brightwheel pays for itself.
Less paper, less work
Digital sign-ins, online forms, and e-signatures replace manual data entry and filing — compliant in all 50 states.
Delight families with a modern app
A parent app with photos, updates, and autopay — the experience families expect and the credibility your program deserves.
Go live the same day
Simply snap a photo of your roster and rate card. A dedicated expert does the heavy lifting, with no disruption to your program.
Get paid on time—automatically
Billing replaces manual invoicing and awkward payment reminders. Brightwheel pays for itself.
Less paper, less work
Digital sign-ins, online forms, and e-signatures replace manual data entry and filing — compliant in all 50 states.
Delight families with a modern app
A parent app with photos, updates, and autopay — the experience families expect and the credibility your program deserves.
See your savings with brightwheel
What running things manually is actually costing you
Based on typical center operations — adjust inputs to personalize.
Almost there
Your results are ready
Enter your details to see your personalized savings breakdown.
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Your savings estimate
Here’s what brightwheel could save you
Your time and money are going further than you think. Here’s where it goes — and what you get back.
Estimated monthly savings
Admin time + paper + late payment friction
Check-in & sign-out
0.0
hrs / month
Chasing late payments
0.0
hrs / month
Forms & admin
0.0
hrs / month
Paper & printing
$0
/ month
Late payment cash flow
$0
delayed / month
Annualized savings
$0
/ year
Estimates reflect separate, non-overlapping tasks. Monthly savings = (total admin hours × $18/hr assumed avg ECE staff wage) + paper & printing costs.
Hourly rate: assumed at $18/hr, the midpoint of the typical ECE staff range ($13-$24/hr). Adjust for your program in future iterations.
Check-in/out: ~1-1.5 min per child per direction × 2 × 22 operating days/month.
Late payment follow-up: ~10 min per late-paying family/month — assumes a mix of payment methods including reminder texts, calls, and reconciliation.
Late payment cash flow: ~$800 avg monthly tuition × 0% late families (0 families). Reflects delayed revenue, not necessarily lost.
Forms & admin: ~15 min/day base + ~2 min/day per staff member + ~1 min per child/month. Capped at 80 hrs/month.
Paper & printing: ~$2-$4 per child/month.
Note: does not include brightwheel subscription cost. Pricing varies — get a demo to learn more.
Most programs recoup this in their first billing cycle
Brightwheel automates check-in, billing, and family communication — so you stop spending time on things software should handle.
Get a demo — it’s freeStories from programs who made the switch
Thousands of programs have already switched to brightwheel and are seeing the impact. Read more in customer stories
I had my training and by that next week we were switching, and I was adding billing plans and adding students. It didn’t take as long as I thought. It probably took a week for me to feel confident.
Brightwheel helps us in every way possible. From their onboarding and support team to the features that keep us organized, on track with planning, and communicating smoothly to parents and each other.
The brightwheel onboarding process is really, really helpful. They made sure I was using the tool to the best of its abilities, and they took care of uploading all the kiddos into the system.
We were the first ones to bring brightwheel to our town. Now, every other center in town has adopted brightwheel as their software. It is an amazing all in one – go to tool…Worth every penny!
The motivator to start brightwheel was I was coming into a small program and I had been asked to grow the program…I’ve now more than doubled the program here, and added two more classrooms.
I had my training and by that next week we were switching, and I was adding billing plans and adding students. It didn’t take as long as I thought. It probably took a week for me to feel confident.
Brightwheel helps us in every way possible. From their onboarding and support team to the features that keep us organized, on track with planning, and communicating smoothly to parents and each other.
The brightwheel onboarding process is really, really helpful. They made sure I was using the tool to the best of its abilities, and they took care of uploading all the kiddos into the system.
We were the first ones to use brightwheel in our town. Now, every other center in town has adopted it as their software. It is an amazing all-in-one tool…Worth every penny!
Brightwheel has been so easy to roll out. We started with parent communication and ended with billing. It has been a tremendous blessing to our school.
I think the motivator to start brightwheel was I was coming into a small program and I had been asked to grow the program…I have now more than doubled the program here, and added two more classrooms.
childcare solution
administrative tasks
(we don’t crash)
Frequently asked questions
Most programs are up and running within days, thanks to our guided onboarding process.
No problem! Brightwheel is designed to be intuitive and easy to use, even if you’re new to technology. Our team will guide you through every step, from setting up your account to training your staff. You’ll be amazed at how quickly you can transition to a digital solution that saves you time and keeps everything organized.
No problem—switching is easier than you think. Our onboarding team will guide you through every step, from migrating your data to training your staff. We’ll make sure nothing gets lost in the transition. And once you’re up and running, brightwheel’s all-in-one platform makes managing your program simpler, faster, and more connected.
Curious how brightwheel compares to other childcare management software? Learn more.
You’ll have access to 1:1 setup, live training, and ongoing support, plus 24/7 access to our chatbot, tutorials, and community. With real-human support and a focus on ease of use, brightwheel ensures you and your staff can hit the ground running.
Plus, once you’re up and running with brightwheel, we don’t just disappear. Our Customer Support team is just a message away—whether it’s for troubleshooting, optimizing, or just guiding you through something new. You can also request a phone call with a member of the Customer Support team.
Not at all. Most programs are up and running within days—with no interruption to daily operations. Our onboarding team works around your schedule to ensure a smooth, low-stress transition, so you and your staff can stay focused on what truly matters- your students.
Brightwheel stands out with its unmatched ease of use, robust security, and reliable performance—designed to simplify your day-to-day operations.
Why go with brightwheel vs Procare? Brightwheel saves staff up to 20 hours a month with features like automated billing, seamless communication, and contactless check-in—all backed by expert support. Everything you need is connected in one place and synced across devices, with no hidden fees. Learn more.
Why go with brightwheel vs Lillio? Brightwheel offers stronger billing and management, industry-leading security with 2FA , and a commitment to innovation. With the largest engineering team in ECE tech and a public product roadmap, brightwheel continually evolves based on customer feedback. Learn more.
Brightwheel offers flexible pricing plans to fit different budgets and program sizes. We encourage prospective customers to connect with our team directly for a personalized quote based on your specific needs. Request pricing information to explore how brightwheel can benefit your program.
Review the latest ECE insights & resources about switching to brightwheel
5 Common Misconceptions About Switching to Brightwheel
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How to Introduce the Brightwheel App to Your Teaching Staff
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